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Business Information As An Asset In A Changing Business World

Ever increasing volumes of data, combined with emerging technologies, challenge the way we cope with this volume and complexity.  In a busy work environment it can be hard to take positive steps to manage information we hold to ensure it contributes value to our business.  Issues to consider:

  • It isn’t so long ago that our world was less connected – the first iPhone launched in 2007   and iPads in 2010. These devices are now commonly used for business and many of us can’t do without them!

    Data is a precious thing

  • The way business is done is also changing as we move towards a “work anywhere” model, BYOD, the Cloud and Activity Based Working.
  • We can guarantee that change is here to stay. But information needs to persist through change.

So it is important to take a long term view, establishing sustainable information systems that work on multiple technology platforms, designing tools that can be used in the technology of tomorrow – whatever it is.

You might identify with different issues depending on your environment.  There is a lot to think about – and taking a strategic approach to managing information as an asset can help us extract value and minimize costs. (more…)

The Key to Success: What makes a great business case

Do you need to improve corporate information systems?  Try this quick quiz:

  • Is your organisation is struggling with the management of all the digital information that the business is generating?
  • Are you trying to introduce standards in the way information is managed?
  • Are you hamstrung by the over-use of network file shares that are managed departmentally?
  • Are you unable to apply any corporate control to records and information?
  • Has your organisation had to respond to a subpoena or discovery request and it has taken days, or even weeks, to get the information and records together.

Do any of these scenarios sound familiar? Do you have budget to solve any of these problems?  How should you go about getting support, funding and approval for a solution to solve the above problems?  What should that solution be?

Managing information as a business asset ‘StockMonkeys.com’ www.stockmonkeys.com

The Business Case for EDMS and better information management

The business case is the tool to get executive support, outline the current problems and define a new future state whilst identifying the benefits, risks and financial impact to possible solutions.

A well written, well prepared solid business case will help make your project stand out from the crowd and demand attention from those executives who make the decisions.  The business case will be the key obtaining the dollars for your project. (more…)

Mindful Migration: Ensuring data integrity through change

As we all know, critical business information that is needed for accountability, efficient processes and corporate memory exists in myriad business systems across government and the private sector. But right now, many systems are undergoing significant change, brought about by triggers like:

  • the move to the cloud
  • Government data centre initiatives; and
  • privatisation of government enterprises.

    Snow Geese Migration Corrine, Utah by Kevin Jensen.

    Snow Geese Migration Corrine, Utah by Kevin Jensen.

Businesses are moving to consolidate multiple systems into a single unified archive, or are reworking them using interoperability standards, to take advantage of the data analysis and reuse opportunities that follow. Government agencies are preparing legacy systems for permanent archiving.

In all such cases, it is vitally important that the data contained in systems is migrated carefully and with an understanding of regulatory and business needs, and that it is done in a way that is cost efficient and maximises the potential benefits from the data’s continued use.

In government sectors, the evidence shows that many business systems are in need of triage before any migration can be executed. In particular, with regard to considerations around the usability of the data they contain and its expected lifespan. Moving a legacy system relying on proprietary software containing an excess of low value transactional data of no further utility is a recipe for high costs and increased risks.

So what can be done? (more…)

Summary of Projects/Initiatives in Digital Preservation

In preparing for a thing on digital preservation last week, I tried to put together a list of all the great resources that are available from past and present research projects. That was surprisingly difficult to do! But I thought if I found it useful, others might too.

Boot Error
Image: Anna Quinn, Master boot record fail www.flickr.com/photos/quinnanya/2070718497/

Its not only not guaranteed to be comprehensive, its almost sure to be not comprehensive. Let me know what is missing!

barbara

(not guaranteed to be comprehensive!)

EUROPEAN COMMISSION FUNDING FROM 2002

Project Name Project Topic Dates website
CEDARS CURL (Consortium of University Research Libraries) Exemplars in Digital Archives 1998-2002 http://web.archive.org/web/20041011141405/http://www.curl.ac.uk/projects/cedars.html
ERPANET Electronic Resource Preservation and Network 2002-2004 http://www.erpanet.org/
CASPAR Cultural Artistic and Scientific Knowledge for Preservation, Access and Retrieval 2005-2009 http://www.casparpreserves.eu/caspar-project.html
Digital Preservation Testbed Dutch National Archives initiative as part of PLANETS 2006-2010
PLANETS Preservation and Long Term Access through Networked Service 2006-2010 http://www.planets-project.eu/
OPEN PLANETS FOUNDATION Successor to Planets 2010-2014 http://openpreservation.org/
OPEN PRESERVATION FOUNDATION Successor to Open Planets Foundation 2014- http://openpreservation.org/
SCAPE Scaleable Preservation Environments 2010-2014 http://www.scape-project.eu/
KEEP Keeping Emulation Environments Portable 2009-2012 http://www.keep-project.eu/ezpub2/index.php
TIMBUS Timeless Business Processes and Services 2010-2014 http://timbusproject.net/
Wf4ever challenges associated to the preservation of scientific experiments in data-intensive science 2010-2014 http://www.wf4ever-project.org/
4C Collaboration to clarify the costs of curation 2012-2014 http://4cproject.eu/
AQuA Automating Quality Assurance(datasets, training) 2011 http://openpreservation.org/about/projects/aqua/
E-ARK (European Archival Records and Knowledge Preservation) ongoing http://www.eark-project.com/about
PERICLES Promoting and Enhancing Reuse of Information throughout the Content Lifecycle taking account of Evolving Semantics ongoing http://pericles-project.eu/
FORGET IT combines three new concepts to ease the adoption of preservation in the personal and organizational context ongoing http://www.forgetit-project.eu/

 

 

UK specific – mainly JISC funded

Project Name Project Topic Dates website
CEDARS CURL (Consortium of University Research Libraries) Exemplars in Digital Archives(metadata) 1998-2002 http://web.archive.org/web/20041011141405/http://www.curl.ac.uk/projects/cedars.html
PARADIGM Personal Archives Accessible in Digital Media 2007-2008 http://www.paradigm.ac.uk/index.html
SCARP Sharing Curation and Reuse 2007-2009
INSPECT Investigating Significant Properties of Electronic Documents 2007-2009 http://www.significantproperties.org.uk/
SPRUCE Sustainable Preservation using Community Engagement 2011-2013 http://openpreservation.org/about/projects/spruce/

 

Germany

Project Name Project Topic Dates website
University of FreibergBwFLA Emulation as a Service ongoing http://bw-fla.uni-freiburg.de/
NESTOR German Competence Network for digital preservation ongoing http://www.langzeitarchivierung.de/Subsites/nestor/EN/Home/home_node.html

 

US: (less research projects per se, more institutional initiatives or leaders)

Project Name Project Topic Dates website
Library of Congress Digital Preservation Digitalpreservation.gov
NIIPP National Digital Information Infrastructure Preservation Program http://www.digitalpreservation.gov/index.php
NDSA National Digital Stewardship Alliance http://www.digitalpreservation.gov/ndsa/
CLIR Council on Library and Information Resources http://www.clir.org/
National Archives and Records Administration Alliance with San Diego Supercomputer Centre 2006 (research on grids)SDCC went to University of North Carolina….
PoWRR Preserving Digital Objects with restricted resources(workshops, training) 2012-2016 http://digitalpowrr.niu.edu/

 

About the author:

Barbara Reed is a Director of Recordkeeping Innovation. She has been involved in digital preservation with a recordkeeping perspective.