Audit Office NSW
Recordkeeping by design
The Audit Office (AO) must actively identify its key, high risk business information and then take steps to ensure that the information will be maintained, complete, meaningful, trustworthy and accessible and kept for as long as the business needs and requires it. These are the key requirements of the State Records NSW Standard on Digital Recordkeeping and the motivation for the Audit Office to engage Recordkeeping Innovation to review its electronic recordkeeping environment. Our project assessed the level of compliance of their ICT systems and what actions were required.
Recordkeeping Innovation was also engaged to develop an information structure and apply the controls necessary to capture the organisation’s records, including folder structures, naming and titling conventions, metadata and records capture points, security and access requirements and disposal rules. Based on work processes, we re-designed the configuration of the eDRMS system, ensured that digital records created in business systems were captured, managed the complex security and access requirements, and implemented automatic disposal classes using linked classification and disposal.