UNSW is one of the leading and largest universities in NSW. It has 3 campuses - Kensington, College of Fine Arts (COFA) at Paddington, and ADFA in Canberra - and a staff of 6,000, of whom a little under half are academics. There are 5 divisions each responsible to their own Deputy Vice Chancellor and 10 faculties. Recordkeeping operations traditionally have been decentralised across the University except for the Chancellery, Graduate and Research Offices, which operated a centralised corporate recordkeeping model.
UNSW was seeking to re-design and upgrade its IT infrastructure, and required a scoping study to identify and manage corporate electronic records across the University. In a complex and changing IT environment, we devised a scope of works, based on achievable phases to implement EDRMS outlining costs, benefits, resources and tasks for the project team. The study was undertaken to define the strategy and develop forward estimates, to look at hardware requirements and software standards that would support the proposed recordkeeping framework. The plan was devised in phases and identified key priorities for upgrading and implementation.
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