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Implementing a Retention and Disposal Authority (1 day)
This course provides participants with information on how to use a records disposal authority and prepare records for transfer to State Records in accordance with Section 29 Guidelines. Participants practice culling and listing techniques on actual records using a functional disposal authority.
Course Outcomes
By the end of this course participants should understand the fundamental elements and activities of records disposal:
- Sentencing
- Culling
- Destruction
- Transfer and Documentation
Learner Profile
Designed for staff of NSW Government agencies whose work involves using a records disposal authority and preparing records for transfer to State Records
Implementing a Retention and Disposal Authority (cont.)
Summary of Contents
Interpreting and Implementing a disposal authority
- Principles of records disposal
- General disposal authorities and functional disposal authorities
- Exercise on sentencing administrative file titles using general disposal authorities
Normal Administrative Practice
- What is normal administrative practice (NAP)
- Acceptable and unacceptable NAP practices
Establishing a record culling program
- Exercise on culling files using a functional disposal authority
- Differences between sentencing and culling
- Methods used in culling records
Transfer procedures and recall
- Complying with transfer requirements under the State Records Act 1998
- Proposing State records for transfer and completing transfer documentation
- Exercise using the Procedures for transferring custody of State archives
- Recall of State archives
Storage
- Requirements for storage of State records
- Electronic records
- Future management strategies for electronic records
Destruction
- Requirements that must be met before State records are destroyed
- Principles and methods of destruction and documentation requirements
Obtaining a disposal authority
- State records requirements for submission of a disposal authority
- Internal and external processes involved in obtaining a disposal authority
