Records retention and disposal rules
How long should records be kept, or do you just keep everything?
Destroying or discarding records too soon poses legal and tax issues, but keeping records for too long wastes space and time, potentially increases risk, costs money and can make retrieval more difficult.
Records retention authorities are guidelines on keeping records for a specified period of time. This ensures that records are not destroyed accidentally, or before all uses for the records have ceased, and that records are not retained longer than they are needed.
Are you confident that the right business records are being kept, for the time they are needed?
If your retention policy is based on thinking that everything needs to be kept for 7 years, you might not be realising the business benefits of planned and authorised retention.
Do you need certainty on what records to create and how long records should be retained to meet legal and business requirements? Records retention and disposal guidelines provide the business rules, rules that are industry and business specific.
Working in an international, multi-state organisation? We work internationally and can adapt to manage international laws and regulations.
Our records management consultants have implemented retention authorities, managed large scale archiving and archives transfer projects and provided strategic planning for records disposal implementation projects.
Make the records disposal process simpler, efficient and worry free
We have extensive experience in the preparation and negotiation of record retention authorities to State Records NSW, National Archives Authority of Australia, Public Records Office of Victoria and Tasmanian Heritage Office. This is a sample of previous client that have developed retention authorities for:
- Department of Foreign Affairs and Trade
- Arts NSW
- Transport Shared Services NSW
- Encana, Canada
- Aboriginal Affairs NSW
- NSW Rural Fire Services
- Australian Council for the Arts
- Australian Sports Commission
- Land and Property Information
- Tasmanian Archives and Heritage Office
When you need assistance for making business rules on which records to keep, contact us to discuss your requirements. We can provide an obligation free quote.