Archives New Zealand
Digitisation and Recordkeeping Metadata Standards
Archives New Zealand’s Digital Archive Programme is analysing requirements for digital archiving and building a prototype. Our records management consultants were engaged for the development work for the programme. A number of projects have been specified within this responsibility which will have diverse outcomes including policies, procedures, workflows and standards, in addition to the design and build of the archive system architecture and development of specific software functionality.
Recordkeeping Innovation records management consultants facilitated and documented data models to enable the appropriate import and structuring of data received from the transfer/ingest process in the developing National Digital Archive, an OAIS compliant repository. This work focussed at item and representation level, a degree of granularity generally not addressed by archival documentation systems, but which is now enabled through digital recordkeeping. The project built from the Archives NZ Technical Specifications for Electronic Recordkeeping Metadata, mandated within the NZ public sector.
With the shift to electronic recordkeeping systems, many public office and local authority organisations in New Zealand are digitising original paper records. As expert technical consultants, Recordkeeping Innovation in conjunction with Archives New Zealand drafted the New Zealand Government digitisation standard. This Standard establishes minimum requirements for maintaining public records in digital format only, where the original paper, or other non-digital source record, has been copied electronically by digitising or other means. It sets out the requirements for digitisation and disposal of source records, and outlines best practice recommendations for digitisation processes.